Contract Planning and Administration Training Program

Contract Planning and Administration Training Program

The course is designed to help the participants increase their confidence in working with FIDIC’s major construction contract forms whether representing Employers, Consultants or Contractors. The course mainly focuses on contractual mechanisms, project management features of FIDIC’s major contract forms and best practices. The completely updated course is built upon the new 2017 FIDIC Forms and the sessions highlight the main differences between the 1999 Conditions of Contracts and the new 2017 Edition. As all practitioners know, the 2017 FIDIC Updates brought even more contract administration for the stakeholders

At the end of the course, participants should be able to:
• You will gain expert knowledge in the management of FIDIC contracts
• You will gain a deep understanding of the FIDIC contracts clauses and their practical application to real projects
• Be able to provide better outcomes from contracts
• Update their Contract administration techniques
• Monitor contract performance
• Manage the contract change process
• Know how to analyze contract obligations and risks
• Manage contract default, and consider remedies including termination
• Prepare for contract claims and disputes


Who Should Attend?

The courses provide the necessary knowledge for and targets professionals from Government Ministries and Agencies. Consulting Engineers, Contractors, Quantity Surveyors & Architects, Legal Advisers and all involved in the implementation and management of Works Contracts.
This course is aimed at providing systematic and practical guidance to anyone engaged in international projects with a design-build element. It will appeal to:
 Engineers for governmental entities and ministries.
 Employers
 Developers
 Project sponsors and funders& funding agencies
 Engineers
 Project managers
 Lawyers & legal professionals.
 Others engaged in design-build and DBO projects
 Consulting engineers.
 Construction professionals & Contractors.


Course Materials and Certification:

All delegates will be provided the following materials:
 FIDIC Related Document.
 Schedule of overheads
 Participants will receive a course completion certificate from FIDIC.

Duration and Timing of the Course:
 Duration of the course: 4 working days from 9 AM- 2 PM Schedule of course is as follows:

– Technical Session: 9:00:-10.30 am
– Coffee Break: 10.30-10.45 am
– Technical Session: 10.45-12.45noon
– Prayer: 12.45-1:00 pm
– Technical Session 1:00-2:00 pm

Day 1&2

Contract documents

Award and Tender Security Documents

Sufficiency and discrepancies Contradictions

Conditions of Contract and interpretation Definition of the Engineer

Engineer must adhere to Works contract


Appointment of the Engineer

Engineer’s delegation of duties and authorities Pre-commencement meeting

Contractor’s Representative Commencement Date Performance Security Advance Payment Security Insurance

Breakdowns of Lump Sums and Unit Rates Statutory Approvals and Permits

Works program and cash flow Quality Assurance and Control Access to and possession of site Construction License

Issuing drawings Meteorological records Contractor’s reports

Price Adjustment Formula & Indices Consent for Subcontractors Nominated Subcontractors Compliance with Local Law

Rules of origin and nationality Imports and taxes Contractor’s Mobilization

Safety, Security & Protection of the Environment Diaries and Events Log

Financial control

Bill of Quantities and Unit Prices Provisional Sums


–          General requirements

–          Permitted Variations

–          Employer’s pre-approval

–          Contractor’s compliance

–          Variations after Substantial Completion of the Works



Valuation of Variations

–          Principles of valuation

–          Adjustments arising from Variations in Quantities

–          Incorporating Variations into the Bill of Quantities by establishing new BoQ Items for new and varied Rates

–          Adjustments of the Contract Amount Variation Orders

Value Engineering Day work Measurement of Works

Valuation of Plant and Materials intended for the Works Contractor’s Interim Payment Statements

Interim Payment Certificates

–          General Requirements

–          Price Adjustments

–          Repayment of Advance Payment

–          Deductions for Retention

–          Payment of Retention Money

–          Security for Retention Money Interim Payments

Delayed Payments

–          Overview

–          Interest (financing charges) on Late Payments Records of Statements, Certifications and Payments Estimates of Cost of Works to Completion

Work Quantities management

–          Bill of Quantities

–          Quantity Take-offs

–          Monitoring quantity trends Monitoring and reporting Works progress

–          Percentage of Progress

–          Progress Charts

Contract addenda and amendments


Day 3&4

Ongoing supervision Engineer’s Instructions Regular progress meetings

Continuing Validity of Securities and Insurance Performance Security Verification of Contractor’s Personnel and Equipment

Samples and Testing of Materials, Workmanship and Plant Works Inspection, Testing & Acceptance

Unacceptable Works, Defects Notification and remedies

–          Defects Notification

–          Acceptance of non-complying Works with payment deductions

–          Remedies

Works program and cash flow revisions

–          Works program revisions

–          Cash flow revisions Contractor’s slow progress

–          Remedies to comply with Time for Completion

–          Increased working hours Works Suspensions

–          Suspension of Works by the Engineer

–          Suspension of Works by the Contractor Claims: Contractor’s and Employer’s

Documentation, determination and evaluation of Claims

–          Documentation of Claims



–          Procedures for Determination

–          Principle and quantum

–          Due consultation

–          Limits of the Engineer’s Authority

Delays, Extension of Time for Completion and associated costs

–          Completion of Works within the Time for Completion

–          Grounds for Extension of Time

–          Procedures for Extension of Time Claims

–          Costs associated with Extension of Time

–          Responsibility for Delay affects Entitlement to Costs

–          Prolongation Costs

–          Loss of Profit

–          Overhead Recovery Liquidated Damages and Bonus Disputes and Dispute Resolution

–          Contract Provisions

–          Engineer’s Decision

–          Dispute Adjudication Board

–          Amicable Settlement

–          Arbitration

Taking over the Works Substantial Completion Taking-Over Certificate

–     Taking-Over Certificate for the Whole of the Works

–     Taking-Over Certificates for Parts of the Works

–     Form of Taking-Over Certificate

Inspection at Completion and the Snagging List Contractor’s Statement at Completion

Interim Payment Certificate at Completion

–          Engineer’s Interim Payment Certificate at Completion

–          Supplement Report to Interim Payment Certificate at Completion Interim Payment at Completion

Defects Liability Period and Contract Completion

–          Defects Liability Period

–          Completion of Remaining Works and Rectification of Defects

–          Inspections and Notification of Defects

–          Cost of Rectifying Defects and Damage

–          Remedies for Non-Performance in Defects Liability Period

–          Extension of Defects Liability Period

–          Further Tests

–          Final Acceptance of Works

–          Defects Liability Certificate

–          Clearance of Site

–          Contractor’s Final Statement

–          Contractor’s Discharge

–          Final Payment Certificate

–          Final Payment

Contract Termination

–          Termination by Employer arising from Contractor’s Default

–          Termination by Contractor arising from Employer’s Default

–          Termination resulting from Force Majeure

–          Employer’s Termination for Convenience